Project, field diary, office diary, and employee work tracking system for surveying and service-based companies
The Field Operations Management System is a web-based system designed for companies that manage field work, office work, employees, projects, services, working days, and reports.
It is especially suitable for surveying companies, engineering service providers, and project-based businesses that need a clear way to track daily activity across multiple projects.
The system helps management understand what was done, where it was done, who worked on it, and how much effort was reported.
System Overview
The system connects project records, field diary reports, office diary reports, employee work tracking, services, monthly working days, and PDF summaries in one organized workflow.
Instead of managing work through scattered files, messages, and manual calculations, the company can keep daily reports and project documentation in one central system.
Main Purpose
The system is designed to help companies:
- Organize project-related work in one place
- Track field work and office work separately
- Connect daily reports to projects and employees
- Review employee effort by project and month
- Manage reported working days
- Generate clear PDF reports
- Control access to sensitive information
- Reduce manual follow-up and repeated calculations
Core Modules
The system includes the following main modules:
- Project Management
- Field Diary
- Office Diary
- Employee Work Tracking
- Monthly Working Days Management
- Services and Task Documentation
- Permission-Based Access
- PDF Reports and Summaries
Project Management
The project management module allows the company to organize its work around projects.
Each field report, office report, employee entry, service, and working-hours record can be connected to the relevant project.
This helps managers follow project activity, review previous work, and prepare reports when needed.
Main functions include:
- Managing project records
- Connecting reports to projects
- Filtering reports by project
- Reviewing project activity
- Supporting project-based documentation
Field Diary
The Field Diary is used to document work completed on-site.
Users can record daily field activity and connect it to the relevant project. This gives the company a clear record of field work, employees involved, services performed, and completed tasks.
The Field Diary can include:
- Report date
- Project name
- Employees involved
- Services performed
- Shift type
- Notes
- Completed tasks
- Last modified user
- Last modified date and time
Managers can review field reports, edit entries when needed, filter results, and generate summaries or PDF reports.
Office Diary
The Office Diary is used to record project-related work completed from the office.
This allows the company to separate office work from field work while keeping both connected to the same project system.
The Office Diary can include:
- Report date
- Employee name
- Project name
- Working time
- Notes
- Related project activity
This is useful for documenting office tasks, calculations, project preparation, drawing work, coordination, and other non-field activities.
Employee Work Tracking
The system tracks employee effort across field and office reports.
Managers can review how much work was reported by employee, project, and month. This helps the company understand employee activity and project workload more clearly.
Employee work tracking helps with:
- Reviewing reported work per employee
- Comparing field and office activity
- Tracking work by project
- Tracking work by month
- Supporting internal management reports
- Reducing manual effort calculations
Monthly Working Days Management
The system includes a monthly working days management feature.
The user selects a project and a specific month. The system then displays the reported effort in working days for each employee.
The previous month is selected by default, but authorized users can choose and review any previous month.
This feature allows the company to review, adjust, and save reported working days when corrections are needed.
Main functions include:
- Select project
- Select month
- Display reported working days per employee
- Review employee effort
- Adjust reported working days
- Save corrections
- Open previous month by default
- Allow review of past months
Permission rules apply:
- Users without permission can see only their own reported effort
- Users with permission can view the effort of all users involved in the selected project
Services and Task Documentation
The system allows users to record services performed as part of field work.
Each field report can include one or more services, helping the company document what was done during the work day.
Service records can include:
- Service type
- Service description
- Related notes
- Internal cost or price fields when needed
- Task details
Sensitive information, such as service prices, can be hidden from users who do not have permission to view it.
Permission-Based Access
The system supports permission-based access.
Different users can see different levels of information depending on their role.
For example:
- Regular users can enter and view their own reports
- Authorized users can view reports from all employees involved in a project
- Managers can access project summaries and employee effort reports
- Sensitive financial information can be hidden from users without permission
This keeps the system practical for daily use while protecting internal business information.
PDF Reports
The system can generate PDF reports based on selected filters.
Reports can be created for internal review, management follow-up, or client communication.
PDF reports can be filtered by:
- Project
- Employee
- Client
- Date range
PDF reports can include:
- Field diary entries
- Office diary entries
- Working days
- Original hours
- Totals
- Project summaries
- Employee activity
- Services performed
The goal is to provide clean, readable reports without requiring manual formatting.
Reports and Filters
The system includes filtering options that help users find the information they need quickly.
Users can filter reports by project, employee, client, and date range.
This helps with:
- Reviewing a specific project
- Checking employee activity
- Preparing monthly summaries
- Finding previous reports
- Creating PDF reports from selected data
How the System Helps the Company
The system improves daily management by giving the company one organized place for field and office reports.
Main benefits include:
- Better project organization
- Clearer field work documentation
- Clearer office work documentation
- Easier employee work tracking
- Monthly working days control
- Less manual follow-up
- More accurate reports
- Better internal documentation
- Better management visibility
- Permission control for sensitive information
- Faster PDF report generation
Suitable For
This system is suitable for:
- Surveying companies
- Engineering service providers
- Field-service companies
- Project-based businesses
- Companies managing multiple projects
- Companies with field teams and office teams
- Businesses that need employee work tracking
- Businesses that need structured daily reports
Screenshot Section
Field Diary Overview
View field reports by project, employee, client, and date range.
The screen allows users to review reported field work, see report summaries, and generate PDF reports from selected filters.
Edit Field Report
Update field work details, including date, project, employees, services, shift type, notes, and completed tasks.
The screen also shows who last modified the report and when the change was made.
Office Diary Entry
Record office-based project work, including employee name, project, date, working time, and notes.
This helps the company document work that was completed from the office and keep it connected to the relevant project.